Member Application- Studio Rental Terms & Conditions

Studio Rental Rules & Guidelines

• The Renter listed on the booking MUST be present during the entire studio rental date/time. Renter must be at least 18 years old at the time of booking.
• Respect the space as if it were personally yours.
• When finished: close/lock any doors that have locks behind you and turn off all lights. Leave the Main Room → Stairway doors open.
• No illegal drugs or smoking are allowed in or around the studio.
• Do NOT use anything that creates fog or smoke, including (but not limited to) smoke bombs, photo fog cans, fog machines, or sparklers.
• Shoes must be worn (wood floors may have splinters).
  However, please keep shoes off photography paper and furniture (especially white couches and the bed). A cleaning fee may be charged if needed.
• Children must be supervised at all times and kept within arm’s length. The studio contains many items that must be handled with care.
• Pets are allowed in the studio. Pets must be kept within arm’s reach and under control at all times (leashed when appropriate).
  Renter/Client is responsible for ensuring any pet brought into the building is safe, well-behaved, and appropriate to pass through shared/public areas (including the restaurant). Back entry is preferred when bringing pets in/out, when available.
  Any pet-related accidents, damage, excessive shedding, or additional cleaning needed will be the Renter’s responsibility and may result in a cleaning/damage fee.
• To help keep the studio thriving (and support word-of-mouth), please tag and share what you create. We will re-share and engage as much as possible, too. 🙂
• The temperature is auto-controlled, but you may adjust it using the thermostat in the space provided.
• Handle the space, furniture, props, setups, and all studio items with care. If any damage occurs to the space or items, Renter may be charged for broken, missing, or stolen items, as well as damage/cleaning fees. Certain violations may result in immediate termination of the rental.
• If you notice something broken or missing, notify Emina Delic.
  If something is broken during your rental by you or your client, informing Emina Delic is REQUIRED.
• You may move/adjust items between the rooms you rented during your time. All items must be returned to their designated spot and to the room they belong in.
  Do NOT mix rooms/furniture without returning everything. Each room has specific furniture intended for that room.
• Items provided for your personal accommodations are property of the studio. You may help yourself to what’s available in the fridge, the getting ready room, and toiletries provided. Please use only what you need and leave the rest for the next renter (including items like the hair dryer, straightener, and toiletries).
  If the hair dryer, straightener, or other studio items are removed—or an inordinate amount of toiletries are used/removed—Renter is responsible for the actual replacement cost, at the discretion of Studio.
• If you use the last of something, please text the Studio Manager so we can replenish it.
• We are in a Social District- Social District beverages are allowed. Studio does not supply alcoholic beverages and does not have a liquor license. Renter agrees to indemnify and hold harmless Studio (pursuant to the same terms in the indemnification paragraph below) from any harm, damages, claims, injury, incidents, or claims resulting from the use of alcoholic beverages by Renter or their assigns, invitees, agents, clients, customers, employees, vendors, or anyone associated with Renter. Renter further agrees that any consumption of alcoholic beverages must follow all Michigan laws regarding sale, distribution, age, and consumption.
• Do not use any space you did not specifically rent, even if it is left unlocked.
• During early setup stages and ongoing “phase” openings, some areas may still be under construction or pending setup and are OFF LIMITS. These areas will be marked. Any damage caused by Renter from using off-limits areas will be charged to Renter as actual repair or replacement costs, at the discretion of Studio.
• Until a private studio entrance is established, Renters will be instructed to use the front door of the building with the provided pin code to enter. PASS THROUGH THIS SPACE ONLY.
  (Exception: You may use the restroom in this space if renting the Powder Room and the Base Room rental is occupied.)
• Pornographic content is NOT allowed to be photographed or recorded in the studio. The Studio understands boudoir sessions are part of the rental space and artistic freedom is allowed for those sessions. However, Studio reserves the right, in its sole discretion, to determine whether pornographic material has been recorded or photographed and to terminate this agreement with Renter.
  No person under 18 years old may be part of any boudoir (or similar) session under any circumstances.
• Tub Use Rules (fillable tub):
  • It is an honor and privilege to provide a fillable tub in an old building—please use caution and follow these rules.
  • Do NOT overfill the tub. Be mindful of the old wood floors.
  • If you spill, fully dry the floors immediately. Towels are available in the studio bathroom if needed (not recommended for drying off a person). BRING YOUR OWN CLIENT TOWELS
  • If doing a milk bath with flowers or other small items, scoop up all particles before draining the tub (please look for a scoop in the kitchen). DO NOT STAIN THE TUB - you will be charged for cleaning or even replacement of the tub if necessary. 
  • Wait for all water to drain, then wipe up anything left behind.
  • The tub may be slippery—use caution.
• Personal & Abandoned Property: Michigan Studio Space LLC and its members, owners, officers, employees, agents, or other representatives assume no responsibility for any property placed in the facility or on the premises, or for any property left on the premises after the event is over.

Each Renter must have a signed contract, have been to a tour or walkthrough, and been approved by studio representatives before having access to the member booking site. 

The Studio Spaces

Each room is booked and specified / explained and charged at time of booking on the Studio’s Website. The spaces and descriptions are subject to change as the studio phase planning evolves. You will be notified if things change and you are on the schedule.

• Main Studio Room - This is the room with the kitchen & bathtub. The room to the left as you walk up the stairs.
• Powder Room - This is the small getting ready room to the right at the top of the stairs. The purpose of this room is to be able to get your client ready (hair & Make-up) before your studio scheduled time. (The RENTER MUST BE PRESENT during the use of this or any of MICHIGAN STUDIO SPACE, LLC rentals)
• XOXO Boudoir Studio Room - This space is the room straight ahead as you walk up the stairs. This is an exclusive room & will be given access only as an ADDITION to the Base Rental of the Main Room.

The Schedule

During the studio tour, you will instructed to create a log in for the online scheduler. You are not allowed to share your login information with anyone. If you do, your scheduling access will be revoked and your access to the studio will be removed. Keep this information to yourself. Renters will have a 15min buffer between the time one renter ends and another starts.

This DOES NOT mean you can occupy the space past your scheduled time. Please be respectful of the upcoming renter and plan your sessions accordingly to leave it tidy and put back as you found it. If you make a mess, clean it up. This 15min buffer is for transition time between renters only. If you already have booked time on the schedule and you with to add time, please let the studio know to eliminate the 15min buffer until we get a new system that can do this automatically. 

Booking Fee & Reschedules  

A booking fee is required and is calculated based on the amount of time and specific to the space you are renting. Please see the self-scheduling website guide for specific amounts.  Booking fee is collected at time of scheduling via the studios website &  self-scheduling platform. This full Payment is NON-Refundable and is considered the BOOKING FEE. 

The BOOKING FEE IS NON-REFUNDABLE, but a reschedule may be provided at the discretion of the Studio and only if the studio space is not already booked for the desired rescheduled date/time. A refund will NOT be offered, and a reschedule will NOT be allowed within ONE week (7 days) of the scheduled day of use.

Payments/ Late Payment / Reschedules

First Payment is a Booking fee (BOOKING FEE IS NON-REFUNDABLE) paid via the self-scheduling platform on the studio’s website via credit card transaction. Remaining balance is due the day before the booking date/time.

If Payment was not collected online for whatever reason a payment not made 24hrs before the scheduled date/time, a late fee of $25 will be added each day that payment is late. Late Fees and all invoice/ balances must be paid before renter will be allowed to schedule a new or another date/time.

If payment is not made 24hrs before the scheduled date/time, your access code will not be programmed and you will not have access to the studio. 

Access 

During the onboarding process, you will be instructed to download an app that gives you access to the door locks. These locks will be programed to be accessible to you via the app. You will have the ability to open the door(s) with this app once your scheduled time starts.  

Be sure to contact studio manager to ensure you are set for your booked date/time. It is not the responsibility of the studio to reach out for access. You are not allowed to share your lock information with anyone! If you do, your lock accesses will be revoked and your access to the studio will be removed. 

Until a private studio entrance to the space is established, Renters will be instructed to use the front door of the building with pin code to enter. PASS THROUGH THIS SPACE ONLY.

During the beginning stages of set up and consistent “Phase” openings and when completed. Please understand that some areas are still under construction or pending set up and ARE OFF LIMITS. Those areas will be marked and any damage caused by attendee in use of those off limits spaces shall be charged to Renter in the form of actual repair or replacement costs at the discretion of Studio.

Our studio space is located on the second floor and unfortunately, we do not have a lift. We understand that this may present a challenge for some attendees, and we apologize for any inconvenience this may cause. If you require assistance or accommodations, please contact us in advance and we will do our best to assist you.

Studio Rights of Termination

Studio reserves the right, on its own volition to terminate this agreement at any time. Any termination of this agreement for damage caused to the Studio or property within, late payments, non-payments, not following or respecting the rules or guidelines, misusing time and the space provided, interfering with other Renter’s use of the time and space, or any violation of this agreement shall take effect immediately upon notice and any future booking shall be canceled without refund of the booking fee. If the termination is for any other reason, Studio will provide adequate notice to Renter and either allow for any prior future booking to occur, or refund the booking fees.

Notice of Surveillance

The main floor of the building where Studio is housed, any common areas, and the points of entry shall be under surveillance. The getting ready room and any other Studio room is not under surveillance to protect the privacy of Renter and their customers, clients, agents, vendors, assigns, and any persons associated with Renter.

Indemnification

Renter hereby agrees to hold harmless and defendant and indemnify Studio from any damage caused to the property or persons that are assigns, invitees, agents, clients, customers, vendors, employees, or have a relationship to Renter of any kind that are with Renter during Renters studio time.

Upon expiration of the booking time, Renter has no legal right to use or occupy the space and Renter and their assigns, invitees, agents, clients, customers, vendors, employees, or persons who have a relationship to Renter of any kind shall be considered as trespassing.

Should any legal action occur based on injury or damage to Renter or their assigns, invitees, agents, clients, customers, vendors, employees, or persons who have a relationship to Renter of any kind, Renter agrees to indemnify and hold harmless Studio from any losses, costs, liabilities, claims, damages, and expenses of every kind as incurred as a result of Renter’s use of the Studio. Renter also agrees that they will carry liability insurance for themselves or their business to provide and assist with the coverage in this section.

Waiver of Liability

Use of Studio space and any accompanying parking or amenities and equipment is at Renter’s risk. Renter hereby agrees that Company will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to Renter, their assigns, invitees, agents, clients, customers, vendors, employees, or persons who have a relationship to Renter of any kind or their respective possessions while using the Studio or any amenities. Studio recommends that renter carries own liability insurance.  

Act of God

Michigan Studio Space, LLC is not liable for acts out of its control that affects the renters ability to use the space, such as building equipment failures, power outages, severe weather, emergencies, or other “Acts of God”. In such cases, Michigan Studio Space, LLC will offer a reschedule, if a reschedule is not available the studio could offer a full refund for the date/time reserved during the incident. This will be evaluated per incident.

Severability

The invalidity or un-enforceability of any particular provision of this contract shall not affect the other provisions, and this contract shall be construed in all respects as if such invalid or unenforceable provisions were omitted.

Law and Jurisdiction

Photographer and Client(s) hereby agree that this agreement was signed in the State of Michigan and that the laws of the State of Michigan will govern any dispute arising from this contract.  Any dispute regarding the terms and conditions herein, or dispute arising from the session itself, shall be brought in the applicable state or federal courts of Grand Rapids, Kent County, Michigan, and the Photographer and Client(s) hereby submit to the personal jurisdiction of those courts.

Entire Agreement

This constitutes the entire agreement of the parties and may not be amended or modified without written agreement of the parties.

Renters must have a walkthrough with a studio representative and signing of this digital contract you are agreeing to the above.